MANCOSA PTY LTD
Job Details
Department
Technical
Minimum experience
Not Applicable
Company primary industry
Information Technology and Services
Job functional area
Information Technology
Salary
R240 000 – R288 000 per annum
Job Description
Purpose of the roleThis role focuses on supporting the technical team throughout the entire ICT project lifecycle. You’ll be instrumental in defining project scope, crafting project plans, and meticulously tracking progress against timelines and objectives. You’ll also manage project documentation, ensuring clear communication and alignment with stakeholders. Additionally, you’ll provide administrative support to the team and coordinate effectively to keep projects running smoothly.Primary ResponsibilitiesFunctionalProject Documentation Management:Develop and maintain comprehensive project documentation including project charters, timelines, budgets, resource allocation plans, risk registers, and communication plans.Ensure all documents are accurate, up-to-date, and readily accessible to stakeholders.Meeting Facilitation and Communication:Schedule and coordinate project meetings with internal and external stakeholders, ensuring all relevant parties are informed and aligned.Facilitate productive meetings by creating agendas, capturing action items, and following up on decisions made.Maintain clear and consistent communication with stakeholders through various channels (e.g., email, project management tools, meetings).Risk Management:Proactively identify potential risks throughout the project lifecycle.Develop and implement mitigation strategies to minimize risk impact.Monitor and track identified risks, keeping stakeholders informed of any changes. Administrative Support:Project Reporting and Presentations:Prepare comprehensive project reports that provide key insights into project progress, budget status, and potential challenges.Develop clear and concise presentations summarizing project information for stakeholders. Budget Management:Develop and monitor project budgets, tracking expenses and identifying any variances.Prepare and present budget reports to the Project Manager and other stakeholders.Implement cost-saving strategies to ensure project remains within budget. Vendor Management:Manage relationships with internal and external vendors, ensuring timely delivery of services and goods.Negotiate contracts and service level agreements (SLAs).Monitor vendor performance and address any issues promptly. Technical Support:User Acceptance Testing (UAT) SupportDevelop and execute UAT test plans to ensure new systems or functionalities meet user requirements.Assist project team and end users during UAT to identify and resolve defects. Knowledge Base and Documentation Management:Maintain a centralized knowledge base with project-related information, procedures, and best practices.Update project documentation as needed to reflect changes and progress. ProcessEscalate issues and involve seniors wherever required to escalate and resolve issues as quickly as possible.Adhere to company protocol as laid out in the Company Handbook.Ensuring that all Enabling Solutions policies and procedures are being adhered to. MISMake sure all the defined reports with details have been delivered as required.Make sure all the Defined Daily / Weekly /monthly reports have been delivered in a timely manner. Key Result AreasProject establishment supportProject governance administrationProvide secretarial and administrative support to project meetings and workshops.Administer the Project Tracking SystemContracts administrationTechnical BU reports completed on time. Key Performance IndicatorCreate reference documentation used to manage the project and support the preparation of project documentation.Coordinate meetings and venues for approved and prioritized projects by project management methodologies and procedures.Keep projects up to date on the Project Management tool.Organize minute meetings and organize travel.To develop and maintain the governance calendar that informs project activities.Take responsibility for predefined tasks.Maintain a communications plan, and take responsibility for communication initiatives, assessing the impact and value to ensure continuous improvement.To build and maintain strong relationships with stakeholders and arrange stakeholder/user engagement events.Act as a central point of contact on projects and ensure the smooth running of the projects.To maintain and update program, project, and resource plans.Assist the Project Manager with updates to the Project schedules.Maintain an accessible central repository for risk logs, change control, and lessons learned.Ensure compliance of the project with business compliance issuesEnsure Technical BU reports are completed on time. Working RelationshipsInternal: All functions within EIS Junior /Middle ManagementExternal:SuppliersClients Academic qualifications:ICT/ Related Qualification + Prince2/PMBOK FoundationalExperience:3 – 6 Years
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