Admin Clerk : Certification

South African Maritime Safety Authority

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Location: Pretoria, Gauteng

Job Type: Permanent

Work Level: Junior

Salary: Market Related

EE Position: Yes

Posted: 6

Reference Number: SAMSA-PTA-2025-031

Job Description

Key responsibilities include:

• Processing, issuing and reissuing certificates and statutory documents.
• Verifying compliance with quality standards and international agreements.
• Escalating suspected fraud to the Deputy Registrar of Seafarers.
• Implementing quality control checks and continuous improvement.
• Managing applications, ensuring accuracy, timeliness, and correct invoicing.
• Handling non‑conformities, root cause analysis, and corrective actions.
• Interpreting legislation, marine notices, and circulars.
• Advising stakeholders on updates and providing input on circulars.
• Updating electronic databases and preparing statistical reports.
• Verifying accreditation status of examiners, training institutions, and medical practitioners.
• Assisting candidates with accredited training institutions and examiners.
• Training and mentoring new Admin Clerks.
• Engaging stakeholders and communicating queries or complaints.
• Ensuring secure document tracking and confidentiality.
• Managing financial processing and invoicing per Fees Regulations.

Qualifications

• Matric Certificate (NQF 4)
• National Certification in Administration (NQF 5) – essential
• National Diploma in Administration (NQF 6) – advantage

Knowledge and Experience

• Minimum 3 years of administrative experience – essential
• Knowledge of the maritime industry – advantage
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Commitment to Employment Equity – preference for African Males, White Females, and persons living with disability.

Application Deadline

22 February 2026

Contact

For any related queries, please contact Ms Zanele Zwane at 012 366 2600.

How to Apply

To apply for this position, visit the following link:

Apply here