Exports Administrator

Location: Centurion, Gauteng

Posted: 2026-02-09

Company: Pump and Abrasion Technologies

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Job Overview

The Exports Administrator manages export operations and internal sales administration. This dual role ensures accurate processing of international shipments, correct sales documentation, and excellent customer support. The position supports the sales team, logistics, and client needs while maintaining high service standards.

Key Responsibilities

Internal Sales Duties

• Generate quotations, sales orders, invoices, and job cards.
• Respond to emails and general correspondence.
• Follow up on outstanding work daily and update the responsible salesperson.
• Complete all administrative tasks within required timeframes.
• Assist the sales force with general operations to meet departmental goals.
• Resolve customer and sales representative queries promptly and professionally.
• Communicate customer feedback to relevant teams or management.
• Maintain high levels of customer satisfaction through excellent sales service.
• Handle all sales administrative tasks accurately and efficiently.
• Manage area‑specific sales administration functions effectively.
• Assist with additional duties as requested by management.

Export Duties

• Coordinate inspections with Bureau Veritas and SGS.
• Arrange inspectors on behalf of clients when required.
• Provide clients with weekly ETA (Estimated Time of Arrival) reports.
• Ensure correct Incoterms are captured on all export orders.
• Verify that the COO, HS codes, and exporter codes appear correctly on all documentation.
• Prepare shipping and/or clearing instructions as needed.
• Complete Certificates of Origin, including SADC documentation.
• Arrange transport via air, road, or sea freight when necessary.
• Handle export‑related platforms.
• Perform any additional export or administrative duties required to support smooth export operations.

Qualifications and Experience

• Matric / Grade 12 (Essential)
• Minimum 2 years’ experience as an Exports Administrator, including Africa and the Middle East.
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Professional communication skills with clients.
• Experience in sales administration, export documentation, and logistics coordination (advantageous).

Skills and Competencies

• Excellent organisational skills and ability to multitask.
• Strong attention to detail and high accuracy.
• Professional, flexible, and reliable work ethic.
• Ability to prioritise workload and work under pressure.
• Excellent written and verbal communication skills.
• Customer‑focused mindset with confidence in handling client queries.
• Team player with a proactive approach.
• Commitment to protecting the integrity and reputation of the company.

Application

To apply for this position, please visit pabtglobal.simplify.hr.

Open until filled.