Information and Filing Clerk

Company: South African Maritime Safety Authority (SAMSA)

Location: Durban, KwaZulu-Natal

Job Type: Entry Level

Posted: 2026-02-09

Application Deadline: Open until filled

Job Purpose

To archive all business records in hardcopy format across all SAMSA offices and capture the information in an electronic system (SharePoint/EDRMS).

Key Responsibilities

• Retrieve, verify, and sort files into various business categories in numerical order.
• Retrieve files from the filing room or storeroom.
• Verify file content against the details provided.
• Separate file content into STCW and FISHING qualifications.
• Sort vessel files, survey reports, and other files that need to be archived.
• Sort all Corporate Services files (Finance, SCM, HR, etc.).
• Arrange files in numerical order.
• Capture the file number.
• Label boxes.
• Back‑scan files into SharePoint/EDRMS.
• Scan files into a shared folder.
• Perform basic indexing.
• Oversee the filing room.
• Dispatch records.
• Organise disposal of records in accordance with the approved File Plan.
• Distribute the file index of documents regionally.
• Assist with the implementation of document tracking in the region.
• Provide monthly and quarterly reports.
• Provide system‑generated reports monthly and quarterly.
• Assist with ad‑hoc office administration.

Qualifications

• Entry level position. No prior experience required, but strong organisational skills and attention to detail are essential.

• Basic computer literacy and familiarity with Microsoft Office and SharePoint preferred.

• Ability to work independently and as part of a team.

Benefits

• Competitive salary and benefits package.

• Opportunity to work in a dynamic maritime safety environment.

How to Apply

To apply for this position, please visit the following link:

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