Office Assistant (The Grove Mall)

Company: Broll Property Group

Location: Pretoria, Gauteng

Posted: 2026-02-09

Job Type: Entry Level

Job Purpose

The Office Assistant will provide administrative and clerical support to the department. Responsibilities include typing, assembling documents, answering phone calls and visitors, preparing reports, and managing office budgets and inventories.

Key Responsibilities

• Screen visitors and telephone calls, notify staff or relay messages, and guide visitors to the correct office.
• Type and assemble letters, memos, reports, and other documents.
• File correspondence, maintain records, and keep files organized.
• Receive, review, and pay invoices; allocate expenditures and control the office budget and inventories.
• Prepare and maintain assigned records and reports, including statistical data and FICA uploads for tenants.
• Maintain effective business relations with clients, vendors, and other professionals.
• Assist staff and management, keeping them informed of area activities and significant issues.
• Perform miscellaneous clerical tasks and special projects as required.
• Ensure the work area is clean, secure, and well maintained.

Performance Measures

1. Typing is accurate, neat, and completed promptly.
2. Inquiries are handled courteously, fostering good relationships with external parties.
3. Telephone calls and visitors are received politely.
4. Documents and reports are accurate, up-to-date, and files are well maintained.
5. Good communication and coordination with area personnel and management.
6. Administrative and clerical functions are well coordinated and efficient.
7. A professional image is projected and maintained.

Education & Certification

Diploma in Administration or equivalent. Some college preferred.

Required Knowledge

• Proficiency in word processing and spreadsheet applications.
• Fluency in Afrikaans.

Experience

Two to three years of secretarial experience.

Skills & Abilities

• Proficient typing skills.
• Good interpersonal and public relations skills.
• Strong analytical, creative, and problem‑solving abilities.
• Project management skills and strong organization.
• Ability to work independently and to assist, direct, and coordinate others.

Application Deadline

Open until filled.

How to Apply

To apply for this position, please visit the following link:

broll.simplify.hr