Admin Officer Jobs

Job Purpose

Provide accurate and efficient administrative support to the Manager and the Department. Handle tasks such as telephonist duties, typing, filing, and distributing reports, letters, memos, meetings, organograms, and electronic correspondence. Distribute correspondence to relevant personnel.

Principal Accountabilities

• Coordinate and obtain cost approval for component repairs.
• Compile department signing sheets and send to HR, including for leave, sick days, acting roles, overtime, and Admin 6.
• Retrieve and capture annual budget information and related motivations.
• Load, update, and verify Labour Reporting.
• Extract and generate documentation for the management book, and revise when needed.
• Control the updating of personnel files for all staff in the Department.
• Retrieve information and provide accurate financial reports for relevant cost centers. Investigate, liaise, and resolve issues with the Manager and Financial Department to ensure correct cost allocation.
• Receive visitors (internal and external) and provide refreshments as needed or upon request.
• Request, control, and collect stationery on time.
• Request, control, and collect printing from external suppliers.
• Compile and coordinate training schedules, lists, and related reports.
• Coordinate maintenance and activities for fax machines, printers, and photocopiers.
• Obtain reports and distribute telephone and cell phone accounts.
• Coordinate medical examinations for staff in the Department.
• Compile, provide, and distribute all OHAS activities.
• Organize diaries and control the boardroom.
• Liaise and administer time sheets for contract workers.
• Handle administrative functions for all staff permits.

Qualifications & Experience

• Grade 12 or equivalent.
• One year of administrative experience, or a Secretarial Diploma or equivalent.
• PC literate in MS Office package.
• Valid unendorsed driver’s license Code B.

Knowledge and Skills

• Typing skills.
• Knowledge of SAAT as an organization.
• Basic financial skills.
• Telephone etiquette.

Attributes

• Conceptual thinking.
• Information seeking.
• Achievement and deadline orientation.
• Initiative.
• Organizational awareness.
• Teamwork and cooperation.
• Customer service orientation.
• Decision making.
• Able to work under pressure.
• Confidentiality.

Deadline: 6th February 2026