Admin Team Leader Jobs

Job Purpose:

• Responsible for all administrative functions in a store, following the company’s standards and procedures.

Key Skills Needed:

• Strong admin and reporting skills
• Well organized
• Good numeracy skills
• Ability to work under pressure and handle challenging situations
• Time management
• Problem solving
• Appropriate computer skills

Key Performance Areas

• Manage, control, and complete all store administration tasks on time, including daily banking, price changes, staff scheduling and employment contracts, stock counts, stationery, and general admin.
• Handle daily cash ups and balancing by receiving incoming cash, checking it against sales slips and documents, and preparing it for bank deposit.
• Count and record money received or paid out, and balance it against cash register sales records.
• Ensure accurate and timely daily banking and reconciliations.
• Report all discrepancies, shortages, overs, price overrides, refunds, and exchanges to the Store Manager daily for authorization.
• Manage and control all functions and procedures for receiving and dispatching goods according to standard operating procedures.
• Scan and email all documentation related to stock receipt and dispatch to head office daily.
• Report all receipt and dispatch documentation to the Store Manager daily for authorization.
• Maintain daily housekeeping in the office area.
• Manage and control all weekly stock counts according to the schedule.
• Plan, prepare, and administer all stock take counts.
• Manage and control all stock take counts.
• Plan and prepare work schedules for the Store Manager’s authorization.
• Update price changes electronically and manually daily.
• Maintain and administer all stock-related matters, including reports on no sales, top sellers, and negative stock transactions.
• Order, monitor, and control stationery used in the store.
• Minimize expenses in your area of responsibility.
• Protect the company’s assets in your area of responsibility.

Entry Requirements

• Matric Certificate
• Must have your own or reliable transport to work, as shifts are required
• Minimum of 1 year administration experience in a retail environment

General

• Undertake any other relevant duties requested by Senior Management
• Complete all mandatory and service training as required
• Maintain strict confidentiality of all information
• Participate in regular appraisals and personal development reviews
• Take responsibility for staying up to date with current standard operating procedures (SOPs)
• Cooperate fully in the introduction of any new technology and methods