Personal Assistant to CEO (Longmeadow) Jobs

Purpose of the Role:

We are seeking a versatile and highly organized Personal Assistant to support our CEO in a fast-paced environment. In this position, you will handle scheduling meetings, arranging travel, coordinating guests, and assisting with various tasks as needed. This role is ideal for a mature female with prior experience in a similar position.

To succeed, you should have strong organizational skills and proven experience in secretarial work. Top personal assistants anticipate their manager’s needs and provide tailored administrative support independently.

Responsibilities:

• Report to the CEO and coordinate daily meetings.
• Type, format, and edit reports, documents, and presentations.
• Enter data, maintain databases, and keep records.
• Liaise with internal departments, answer calls, and arrange travel.
• Manage internal and external correspondence for senior management.
• Schedule appointments, maintain an events calendar, and send reminders.
• Copy, scan, and fax documents, as well as take notes.
• Prepare facilities for events and arrange refreshments if needed.
• Order office supplies and manage mail and courier services.
• Follow best business practices and etiquette.

Requirements:

• High school diploma or equivalent.
• Certification in secretarial work, office administration, or related training.
• 5-10 years of experience as a personal assistant is advantageous.
• Strong experience in creating documents and spreadsheets using MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills.
• Ability to handle internal and external correspondence.
• Proficiency in appointment scheduling software like MS Outlook and call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.