Gauteng Department of Health
The Department of Health aims to provide quality health services and ensure a caring climate for service users. We implement best-practice health care strategies, create a positive work environment for staff, and provide appropriate and top-quality training for health workers. Our vision is to provide high-quality, efficient, and accessible healthcare to transform people’s lives. Our mission is to create an effective public healthcare system in Gauteng by ensuring we have the right people, skills, systems, and equipment to provide the care our patients need to live healthy and quality lives.
Administration Officer (Personal Assistant)
- Job Type Full Time
- Qualification Bachelors, Matric, National Certificate
- Experience 3 years
- Location Gauteng
- Job Field Administration / Secretarial
Requirements:
- Grade 12 and an appropriate 3-year Degree/National Diploma or equivalent qualification in Secretarial/Office Management/Public Administration/Business Administration/Corporate Governance recognized by SAQA.
- Three (3) years of functional experience in Office Administration/Secretariat services.
- Skills: Excellent organizational skills, ability to multi-task, excellent communication, minutes and report writing skills, excellent computer skills (Microsoft packages like MS Office 365, i.e., MS Word, MS Excel, MS Outlook, MS PowerPoint, Microsoft Teams, and SharePoint), analytical skills, interpersonal skills, planning and organizing, telephone etiquette, professional etiquette, document management, quality assurance, time management, problem management, relationship and conflict management.
- Knowledge of: Public Service Act (PSA), Public Service Regulations, Promotion of Access to Information Act (PAIA), Protection of Personal Information Act (POPIA), Public Finance Management Act (PFMA), document classifications, record management, administration procedures, and Batho Pele Principles.
- Maintain confidentiality in the office. Ability to act with tact and discretion, compliant with prescripts.
- Ability to work under pressure while following strict processes and procedures. High level of reliability and ethics, as well as the commitment to work beyond the call of duty.
Duties:
- Provide administrative support to the Chief Director. Manage the Chief Director’s diary and mail; inform the Chief Director of appointments daily; arrange meetings and workshops; prioritize daily tasks and ensure duties are completed on time. Serve as secretary for the Chief Director’s meetings, e.g., ExCo, District Management Team.
- Develop and implement an Operating Level Agreement (OLA) for the role: Develop and implement an end-to-end document management process; develop templates for standardization in the office; implement effective processes for information flow to and from the Chief Director’s office; manually and electronically file documents, meeting recordings, etc.
- Implement access controls in the Office of the Chief Director; consolidate annual leave plans and manage leave applications of the Chief Director’s subordinates, as well as monitor attendance by auditing the Z8 book. Report on the implementation of the OLA, identify gaps in office processes, and suggest strategies to address those gaps.
- Compile reports/submissions and ensure deadlines are met. Quality assure all documents submitted for the Chief Director’s attention to ensure compliance with prescripts and standards. Liaise with Sub-Districts and Central Office as instructed, and expedite submissions.
- Prepare weekly itineraries, as well as subsistence and travel claims; update tasks/resolutions tracking tools as per the OLA stipulations.
Closing Date: 23-01-2026
Method of Application
Interested and qualified candidates should apply through the Gauteng Department of Health’s official application process.
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