Executive Assistant Jobs

The ideal candidate will have proven experience as an Executive Assistant or Personal Assistant, with strong skills in organization, planning, and prioritization.

Role Overview

The Executive Assistant will provide high-level, confidential support to the Director. This role requires excellent organization, good judgment, proactive problem-solving, and the ability to work independently. You will act as a trusted gatekeeper, coordinator, and operational partner.

Key Responsibilities

• Manage the executive’s diary and time, including scheduling, prioritizing, and optimizing daily activities.
• Handle all travel arrangements, from flights and accommodation to visas, itineraries, and documents.
• Screen, prioritize, and manage incoming communications like emails, messages, and calls, ensuring urgent matters are handled quickly.
• Serve as a liaison between the Director and internal or external stakeholders.
• Prepare, draft, proofread, and edit correspondence, reports, presentations, and board documents.
• Maintain a secure, organized digital filing and document management system.
• Track and reconcile executive expenses.
• Coordinate meetings, board sessions, and events, including agendas, venues, logistics, and follow-ups.
• Handle sensitive and confidential information with complete discretion.
• Anticipate needs, manage risks, and address potential challenges proactively.
• Provide administrative and operational support as needed for business and personal matters.

Essential Skills and Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent organizational, planning, and prioritization skills.
• High digital literacy, comfortable with cloud-based platforms, productivity tools, and communication systems.
• Strong written and verbal communication skills for executive and board levels.
• Outstanding problem-solving and decision-making abilities.
• High emotional intelligence, professionalism, and judgment.
• Ability to work independently on multiple priorities.
• Flexibility to work remotely and be available when required.

Personal Attributes

• Highly professional, calm, and resilient under pressure.
• Proactive, solution-oriented, and detail-focused.
• Trustworthy, loyal, and discreet.
• Adaptable, flexible, and resourceful.
• Strong alignment with company values of integrity, excellence, and client service.

Reporting Structure

• This position reports directly to the Director in a close, one-on-one working relationship.

Compensation and Benefits

• Flexible part-time or full-time structure, based on suitability.
• Competitive executive-level pay.
• Remote working with the need for quick responsiveness.
• High autonomy and exposure to senior leadership and strategic decisions.