Senior Clerk Procurement: Contract Jobs

Requirements:

• Valid Grade 12 certificate
• National Diploma in Finance or Supply Chain Management
• 2-3 years’ experience in a Supply Chain Management environment

Responsibilities:

• Help process information for the competitive bidding system to keep it efficient and maintain proper records.
• Keep accurate records of awarded contracts in the contract register and update the commitments schedule.
• File bidding process documents manually and electronically after contracts are awarded, following the Supply Chain Management Policy.
• Maintain an internal register of poor-performing vendors and check the National Treasury’s lists of restricted bidders and tender defaulters to avoid using them.
• Ensure contracts are not used after their expiry dates unless extended.
• File variation orders and documents for contract amendments or extensions.
• Start bid processes on time for new contracts needed for ongoing goods or services.
• Help communicate bidding outcomes to all participating bidders after contracts are awarded.
• Assist in authorizing Purchase Orders to ensure prices match contract rates.
• Perform age analysis on outstanding orders, review them, investigate delivery delays, and cancel invalid ones.
• Provide information for statutory reporting and allow access to Supply Chain Management contract records when needed by stakeholders.
• Help resolve disputes over goods and services provided by appointed service providers.
• Support the retrieval of information for the Municipal Bid Adjudication Team in handling tender appeals and objections.

Deadline: 21st November 2025

Method of Application

Interested and qualified candidates should apply through the iLembe District Municipality channels.

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