Admin Controller Jobs

You will handle the following tasks:

• Manage inventory for all goods in a cost-effective way.
• Check daily depot coverage and contact Planning if needed.
• Report any stock shortages to the Depot, Sales, and Planning teams.
• Plan storage locations for products with the Operations Manager or Inventory Clerk, using ABC Analysis.
• Prepare physical inventory documents for daily cycle counts and monthly stock checks.
• Do regular floor walks to keep inventory areas clean and organized daily.
• Keep write-offs and losses to a minimum.
• Ensure good stock availability and proper rotation.
• Provide the best service to internal and external customers.
• Support excellent customer service, measured by On Time In Full (OTIF) delivery.
• Resolve customer complaints quickly and effectively.
• Handle stock movements and documents following ICC and internal/external audit rules.
• Review and update stock loss controls regularly, including breakages.
• Maintain proper stacking heights.
• Perform routine audits, such as risk audits for depots without a site controller and quality audits.
• Conduct regular quality control checks in the Distribution Centre.
• Display updated quality guidelines around the warehouse.
• Complete the shelf-life tracker and highlight short-dated stock to Quality Control and sales.
• Check stock quality on receipt and before dispatch.
• Apply the FIFO principle by printing bin pulling sheets for the warehouse.
• Follow the stock age policy and get approvals for all concessions.
• Follow the product recall policy and manage it at the site level.
• Move frozen stock to the blocked zone in SAP to avoid orders and show correct days of cover.
• Follow internal control measures like ICCs, ISO requirements, and Operations Excellence standards.
• Perform stock counts as per company standards and procedures.
• Prepare the system and site for effective stock counts.
• Process all stock adjustments before starting the count, including sorted containers.
• Start the stock take in SAP and upload physical counts from the stock system.
• Create the stock variance report and investigate differences using root cause analysis.
• End the stock take in SAP and generate/store posting and audit reports.
• Prepare the daily stock report and get approvals from relevant teams.
• Do extra stock counts for any unresolved variances.
• Verify that route settlement corrections are processed correctly.
• Clear open cycles in SAP, like shipments and transfer orders.
• Update key performance indicator boards.
• Handle stock write-offs, variances, and age reports.
• Manage secondary and primary distribution shipments.
• Ensure all post-goods issues are processed for deliveries and driver corrections.
• Reconcile daily invoices to shipments and deliveries.
• Check and file all daily load plans and distribution gate registers.
• Verify inter-depot movement notes against the gate register and file them.
• Follow up on any unreceived inter-depot shipments.
• Log inter-depot claims as per the procedure.
• Confirm monthly inter-depot movements with dispatching sites.
• Report missing, broken, or foreign products, and conduct surveys as needed. Capture and communicate daily for customer follow-up.
• Investigate short or over loads and charge depots, drivers, or 3PLs for shortages.
• Ensure all stock postings go to the correct accounts.
• Prepare variance reports with commentary and trend analysis for management.
• Highlight high-risk incidents related to losses from damage, theft, or quality issues.
• Control operational costs per liter by improving asset use.
• Share the company’s vision, mission, values, and goals with all employees.

The ideal candidate will have:

• A relevant tertiary qualification (NQF6) in Logistics, Inventory, Warehousing, or similar.
• At least 2 years of experience in FMCG Logistics or Distribution.
• Strong skills in MS Office; experience with SAP, Strato, or Success Factors is a plus.
• The ability to work under pressure and meet deadlines.
• Excellent written and oral communication, plus good presentation skills.
• Flexibility to work after hours or shifts if required.
• Knowledge of relevant laws and regulations.
• Understanding of customer service principles and practices.
• Experience in a customer service role is essential.