Primary Duties and Responsibilities:

Provide Handyman Services at the Court:

• Relocate office equipment as and when required
• Coordinate removal of damaged office disposal and repair/replace broken furniture
• Maintain safety awareness when using all equipment on all tasks
• Fit globes and fix plugs
• Unblock toilets, basins, and drains
• Fit and fix doors and locks
• Ensure all work complies with the Occupational Health and Safety Act and departmental standards
• Oversee the quality of office equipment delivered

Execute Minor General Building Maintenance:

• Report breakages to the supervisor for repairs by the landlord
• Repair damaged office equipment
• Attend to minor repairs
• Sign job cards for services rendered by service providers
• Oversee building maintenance rendered by service providers
• Attend to minor plumbing, electrical, and carpentry work
• Unblock kitchen and restroom basins and minor drainage sewage
• Facilitate repairs to water leaks
• Repair/replace broken furniture
• Repair office furniture and equipment
• Ensure electrical systems are working safely
• Conduct routine inspections of the building on a weekly, monthly, and quarterly basis
• Accompany landlord and contractors during repairs/maintenance
• Record inspections done on infrastructure
• Keep all records of maintenance done at the Court

Primary Duties and Responsibilities:

Provide Handyman Services at the Court:

• Relocate office equipment as and when required
• Coordinate removal of damaged office disposal and repair/replace broken furniture
• Maintain safety awareness when using all equipment on all tasks
• Fit globes and fix plugs
• Unblock toilets, basins, and drains
• Fit and fix doors and locks
• Ensure all work complies with the Occupational Health and Safety Act and departmental standards
• Oversee the quality of office equipment delivered

Execute Minor General Building Maintenance:

• Report breakages to the supervisor for repairs by the landlord
• Repair damaged office equipment
• Attend to minor repairs
• Sign job cards for services rendered by service providers
• Oversee building maintenance rendered by service providers
• Attend to minor plumbing, electrical, and carpentry work
• Unblock kitchen and restroom basins and minor drainage sewage
• Facilitate repairs to water leaks
• Repair/replace broken furniture
• Repair office furniture and equipment
• Ensure electrical systems are working safely
• Conduct routine inspections of the building on a weekly, monthly, and quarterly basis
• Accompany landlord and contractors during repairs/maintenance
• Record inspections done on infrastructure
• Keep all records of maintenance done at the Court

Primary Duties and Responsibilities:

Provide Handyman Services at the Court:

• Relocate office equipment as and when required
• Coordinate removal of damaged office disposal and repair/replace broken furniture
• Maintain safety awareness when using all equipment on all tasks
• Fit globes and fix plugs
• Unblock toilets, basins, and drains
• Fit and fix doors and locks
• Ensure all work complies with the Occupational Health and Safety Act and departmental standards
• Oversee the quality of office equipment delivered

Execute Minor General Building Maintenance:

• Report breakages to the supervisor for repairs by the landlord
• Repair damaged office equipment
• Attend to minor repairs
• Sign job cards for services rendered by service providers
• Oversee building maintenance rendered by service providers
• Attend to minor plumbing, electrical, and carpentry work
• Unblock kitchen and restroom basins and minor drainage sewage
• Facilitate repairs to water leaks
• Repair/replace broken furniture
• Repair office furniture and equipment
• Ensure electrical systems are working safely
• Conduct routine inspections of the building on a weekly, monthly, and quarterly basis
• Accompany landlord and contractors during repairs/maintenance
• Record inspections done on infrastructure
• Keep all records of maintenance done at the Court

Primary Duties and Responsibilities:

Provide Handyman Services at the Court:

• Relocate office equipment as and when required
• Coordinate removal of damaged office disposal and repair/replace broken furniture
• Maintain safety awareness when using all equipment on all tasks
• Fit globes and fix plugs
• Unblock toilets, basins, and drains
• Fit and fix doors and locks
• Ensure all work complies with the Occupational Health and Safety Act and departmental standards
• Oversee the quality of office equipment delivered

Execute Minor General Building Maintenance:

• Report breakages to the supervisor for repairs by the landlord
• Repair damaged office equipment
• Attend to minor repairs
• Sign job cards for services rendered by service providers
• Oversee building maintenance rendered by service providers
• Attend to minor plumbing, electrical, and carpentry work
• Unblock kitchen and restroom basins and minor drainage sewage
• Facilitate repairs to water leaks
• Repair/replace broken furniture
• Repair office furniture and equipment
• Ensure electrical systems are working safely
• Conduct routine inspections of the building on a weekly, monthly, and quarterly basis
• Accompany landlord and contractors during repairs/maintenance
• Record inspections done on infrastructure
• Keep all records of maintenance done at the Court

Primary Duties and Responsibilities:

Perform Access Control Functions:

• Determine whether visitors have appointments or the service they require
• Contact relevant employees to confirm appointments or refer visitors to service delivery points
• Ensure admission control register is completed and issue admission control documents/cards
• Utilize walk-through metal detector for effective access control
• Ensure unauthorized persons and dangerous objects do not enter the building
• Report all identified security breaches and non-compliance to the Supervisor

Control Equipment and Stores:

• Ensure equipment, documents, and stores do not leave or enter the building unauthorized
• Ensure registers controlling movement are completed
• Inspect vehicles entering and leaving premises
• Gather information and report on missing and stolen equipment
• Handle documents at points of entry according to classification and prescripts

Operate Control Room Security Equipment:

• Monitor movements, events, and activities using CCTV equipment
• Ensure security system is in good working condition
• Report all incidents monitored to supervisor
• Monitor all access points for effective access control

Ensure Safety in Building and Premises:

• Undertake building and premises patrols
• Apply emergency procedures (bomb scares, riots, etc.) and alert emergency services
• Monitor and respond to alarm systems
• Ensure all incidents are recorded in occurrence books/registers
• Liaise with supervisor to verify recorded information
• Perform any other duties assigned by supervisor/Court Manager

Primary Duties and Responsibilities:

Effective Cleaning Services:

• Clean kitchen utensils and equipment
• Keep stock of kitchen utensils and equipment
• Apply hygiene and safety measures
• Maintain quality control measures of all food provided
• Remove garbage disposal

Render Household Duties:

• Prepare food, snacks, and beverages (water, tea, coffee, milk, sugar, cold drinks)
• Set up and convey crockery, cutlery, and equipment to dining areas
• Serve food, beverages, and wash dishes
• Control food supplies and report waste and losses
• Perform client satisfaction surveys and plate waste duties in line with SOP for food services
• Ensure serviceability of equipment and report defects or shortages
• Set tables including decoration
• Ensure only authorized personnel have access to kitchen and consume meals
• Apply safety measures in the work environment
• Adhere to elementary control measures and standard operating procedures
• Remove all kitchen waste
• Wash freezer to ensure clean packing of food
• Pack supplies received in food storage areas

Primary Duties and Responsibilities:

Type Court Documents:

• Type court orders, court documents, and reports
• Type appeals, reviews, memorandums, reports, minutes, circulars, notice of set downs, witness statements, and taxing master reports
• Type Rule 6(12) orders and make available in terms of the rule
• Type judgments

Manage Files and Rolls:

• Sort and distribute incoming and outgoing files
• Make amendments on judgments as per judges’ request/instruction
• Compile term roll, week roll, and un/opposed motion roll and maintain registers
• Draft term rolls for each court term in line with Gazetted terms
• Type supplementary rolls
• Compile and submit relevant orders and judgments to stakeholders
• Provide Advocates enrolment orders to Department of Justice and Constitutional Development
• Send all judgments to Saflii in required format

Primary Duties and Responsibilities:

Render General Clerical Support Services:

• Record, organize, store, capture, and retrieve correspondences and data

Provide Supply Chain Clerical Support:

• Liaise with internal and external stakeholders regarding procurement of goods and services

Provide Personnel Administration Clerical Support:

• Provide support services within the component

Provide Financial Administration Support:

• Capture and update expenditure in component

Primary Duties and Responsibilities:

Provide Administrative Support in Pre-recording:

• Prepare for court proceedings recording

Render Proper Recording of Court Proceedings:

• Record court proceedings accurately

Perform Playback Events:

• Conduct playback during or after sessions as required

Perform Collection of Statistics:

• Gather and compile relevant statistics

Attend to General Administrative Functions:

• Provide support as required by Court Manager, Registrar, or Supervisor

Primary Duties and Responsibilities:

Coordinate and Implement EHW Programmes:

• Coordinate psychosocial wellness through preventive and curative programs
• Coordinate events related to Employee Assistance Programme (EAP)
• Conduct assessment, referrals, counselling, and intervention support to staff
• Conduct needs analysis for employees
• Conduct training for Managers, Supervisors, and Staff on Employee Wellness
• Provide awareness and education on health and wellness issues

Implement Strategic Frameworks:

• Implement EHW strategic frameworks (SOPs, policies)
• Implement standard operating procedures in line with policies
• Ensure policies align with new developments in EHWP field
• Conduct awareness campaigns
• Capture statistics, analyse data, and compile reports
• Provide logistical support for HIV/AIDS, STI, and TB events
• Coordinate screening for chronic diseases

Support Diversity Management:

• Coordinate, evaluate, and implement Gender, Disability, Youth and Diversity Management Programmes
• Facilitate establishment of Women, Men and Disability forums
• Promote mainstreaming, development, and empowerment of women, men, youth, and people living with disability

Support OHS Framework:

• Coordinate and implement occupational health and safety education and training
• Coordinate Emergency Evacuation Drills
• Manage relations with external emergency stakeholders

Administrative Services:

• Ensure client files are updated and kept confidential

Primary Duties and Responsibilities:

Provide General Secretarial/Administration Duties:

• Type/format draft memorandum decisions, opinions, or judgments
• Manage and type correspondence, draft directions, and judgments
• Arrange and diarise appointments, meetings, and official visits
• Make travel and accommodation arrangements
• Update files and chamber documents
• Manage the Judge’s vehicle logbook
• Compile data, statistical reports, and documents
• Manage expense reports, financial disclosure statements, and case management reports

Provide Secretarial Support to Judiciary:

• Diarize appointments and meetings of the Judge
• Type and file judgments
• Ensure judgments and signed draft orders are sent to Typist for scanning and upload
• Receive, screen, and attend to visitors’ queries
• Record incoming and outgoing documents
• Order and collect stationery

Support Civil, Criminal and Review Matters:

• Collect files before criminal matter commencement
• Keep review register updated and notify Statistics Officer and Judge President
• Ensure transcribed judgments reach Judges for approval
• Prepare court rolls for Opposed Motion and Urgent Court
• Ensure Heads of Arguments are available to Judge

Support Court Proceedings:

• Prepare bench book and ensure files are taken to Court
• Ensure all stakeholders are present before proceedings
• Call cases on record by case number and parties’ names
• Administer correct Oath ID or declaration when required
• Handle, control, and note exhibits professionally in Criminal Court

General Administrative Support:

• Ensure travel and accommodation arrangements are in order
• Submit Judge’s logbook by 5th of every month
• Book vehicle for maintenance and service
• Process pre-authorization for Judge’s vehicle
• Remind Judge of invoices for S&T claims processing
• Submit cell phone and 3G data claims
• Update loose leafs in Judges’ library

Primary Duties and Responsibilities:

Participate in Audit Planning:

• Assist in development of strategic internal audit plan and annual internal audit plans
• Assist with audit planning and execution of audit projects
• Prepare findings for audit fieldwork
• Perform follow-up audits

Support Organizational Controls:

• Evaluate department’s controls/objectives to maintain efficient and effective control
• Keep abreast with new developments in internal audit environment
• Provide support with audit assignments
• Render administrative tasks in support of audits

Primary Duties and Responsibilities:

Render Bidding Administration:

• Provide secretariat service to Bid Evaluation and Bid Adjudication Committees
• Support compilation of bid documents and submit specifications for budget purposes
• Prepare tender adverts
• Receive and open bid documents
• Receive expressions of interest
• Arrange tender briefing sessions and prepare attendance registers
• Compile database of approved suppliers
• Source quotations according to threshold values

Procurement of Goods and Services:

• Source quotations from accredited suppliers
• Review quotations, specifications, and supplier documents
• Arrange briefing sessions where necessary
• Support implementation of procurement policies
• Generate purchase orders and submissions for approval
• Support receipt of goods and services through MIS

Contract Management:

• Support provision of effective Contract Management service
• Process renewals, amendments, and terminations of contracts
• Notify end-users and service providers of contract expiry dates
• Implement document management system for contracts
• Evaluate contractor performance against contract stipulations
• Ensure proper relationship with suppliers within code of ethics

Coordinate Tender Processes:

• Monitor tender portal and industry publications
• Conduct tender evaluation and develop winning strategy
• Develop comprehensive proposals
• Ensure timely submission in required format

Render Administrative Service:

• Maintain proper filing system
• Schedule and organize meetings
• Provide secretarial services to unit meetings
• Update and maintain project dashboard
• Facilitate subsistence and travel claims
• Procure stationary and handle petty cash purchases
• Handle incoming and outgoing correspondence

Primary Duties and Responsibilities:

Verification and Reporting:

• Verify statistical data on default judgments finalized within 12 court days
• Verify Opposed and Unopposed taxations of legal bills (60 and 40 days) and Warrants of liberation (J1)
• Assist department in avoiding AGSA findings

Performance Monitoring:

• Collect, consolidate, and analyze performance information from business units
• Track performance on annual and quarterly basis
• Prepare quarterly and annual performance information reports

Administrative Support:

• Provide overall administrative support to M, E & R Unit
• Compile memos for submission
• Assist in production of quarterly and annual performance reports