Executive Assistant – Aviation Safety, Standards and Regulation Jobs

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  • Full Time
  • Administration / Secretarial, South Africa

ATNS


Air Traffic and Navigation Services (ATNS) is a leading provider in South Africa, managing 10% of the world’s airspace.

Executive Assistant – Aviation Safety, Standards and Regulation

  • Job Type: Full Time
  • Qualification: Matric
  • Experience: 6 years
  • Location: Gauteng
  • Job Field: Administration / Secretarial & Aviation / Airline

Job Description

As the Executive Assistant, you will support the executive in the Aviation Safety, Standards, and Regulation division. Your key responsibilities include:

  • Office Management: Serve as the first point of contact for the executive’s office. Handle inquiries, greet visitors, and manage calls. Schedule meetings, prepare agendas, and ensure all documents are ready. Manage the executive’s calendar, considering business priorities. Handle mail, emails, and maintain filing systems. Compile performance contracts and secure electronic files. Use office equipment efficiently and keep it in good condition. Arrange travel, accommodations, and handle confidential information with care. Review office practices to improve efficiency. Order supplies and coordinate leadership development sessions.
  • Administration: Prepare documents and correspondence using MS Office tools on time for executive review. Distribute materials and follow up with recipients. Draft letters and memos as needed. Gather information to create reports and presentations. Take meeting minutes and ensure they are shared. Prepare monthly expense reports and monitor budgets. Compile quarterly and ad-hoc reports. Proofread documents and develop PowerPoint or Excel presentations when requested.
  • Stakeholder Relations Management: Build and maintain relationships with executives, management, staff, and external partners. Communicate effectively on behalf of the executive while keeping information confidential. Follow office protocols and ensure company branding is consistent. Keep the executive informed of key issues at all times.

People with disabilities are encouraged to apply.

Minimum Qualifications:

  • Grade 12
  • 1-year Secretarial qualification (required)
  • 3-year Secretarial Diploma including Office Management or equivalent (advantageous)

Minimum Experience:

  • 6 years in a secretarial role
  • Experience managing a senior manager or executive’s office (required)

Closing Date: 10 November 2025

Interested and qualified candidates should apply through the ATNS application portal.

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