Records Clerk: Information & Management X2 Jobs

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  • Full Time
  • Pretoria, South Africa

National Treasury

Records Clerk: Information & Management (2 Positions)

The National Treasury manages South Africa’s national government finances. It supports efficient and sustainable public financial management to promote economic development, good governance, social progress, and an improved standard of living for all South Africans.

Job Type: Full Time

Qualification: Matric

Experience: 1 year

Location: Gauteng

City: Pretoria

Job Field: Administration / Secretarial

Purpose of the Role

To update and maintain the records management systems for all records and file movements, and to handle information with the utmost discretion.

Qualification and Requirements

  • A Grade 12 certificate, along with certification in Office Administration.
  • At least 1 year of experience in office administration or a related environment.
  • Knowledge and experience in using MS Office.
  • Ability and willingness to perform physical duties.

Key Performance Areas

Provide Registry Services to Sub-Registries:

  • Open new files and volumes as required.
  • Retrieve files and book them out to clients.
  • Receive booked-out files, update the records database, and return them to the records stores.
  • Conduct clean-ups in operational areas to ensure all files are returned to the registry.

Provide Bulk Scanning and Indexing Services to All Divisions:

  • Update the file scanning register.
  • Prepare files before and after scanning.
  • Conduct scanning of files.
  • Convert files into text-searchable portable document format.
  • Upload files into the Electronic Document Management System.
  • Index files according to the prescribed minimum metadata requirements.

Disposal of Files:

  • Liaise with the Records Manager to determine files due for disposal.
  • Draw out a list of files due for disposal.
  • Upon approval, move the files to the disposal area.

Control Access to Records Stores:

  • Ensure storeroom keys are kept safe.
  • Oversee the cleaning of all records storage areas.
  • Supervise pest control services.
  • Control access to the records stores.

Closing Date: 10 November 2025

Method of Application

Interested and qualified candidates should visit the National Treasury’s e-recruitment portal to apply.

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