Executive Assistant – Mid Level Jobs

About the Role

We are looking for an experienced and professional Executive Assistant to provide high-level administrative support to senior executives, investment professionals, and their teams. This is a 6-month contract position in the Northern Suburbs of Cape Town. It is perfect for an organized, proactive, and tech-savvy person who works well in a fast-paced environment.

Key Responsibilities

You will help ensure smooth operations and great support for senior team members. Your main tasks will include:

• Managing complex schedules, appointments, and calendars for senior executives and teams.
• Coordinating calls with clients, deals, experts, and portfolios, including preparing all needed documents.
• Handling meeting logistics, such as setting up video conferences, booking rooms, and making arrangements.
• Organizing travel plans like flights, hotels, transfers, and visas, following company policies. You will work with travel partners and other assistants as needed.
• Preparing and submitting expense reports and tracking approved costs.
• Providing support outside regular hours for traveling team members in different time zones.
• Helping and covering for other executive assistants in the company when required.
• Updating CRM systems like Salesforce and document storage like Egnyte.
• Assisting with team events, webinars, and client functions, including finding and booking venues.
• Working on special projects and providing ongoing operational help.

Job Requirements

Qualifications and Experience

• Grade 12
• National Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 4–7 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leaders.
• Strong skills in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good knowledge of virtual tools like Teams and Zoom.
• Experience with CRM systems like Salesforce and document tools like Egnyte is a plus.
• Background in financial services, investment, or professional services is helpful.

Key Attributes

• Language and Communication: Excellent English skills; able to write and communicate clearly for senior leaders.
• Tech Skills: Advanced in MS Office and virtual meeting tools. Knowledge of Salesforce or similar is an advantage.
• Accuracy: Focus on detail and producing error-free work.
• Under Pressure: Stay calm and organized in busy situations.
• Professionalism: Good people skills, teamwork, and handling sensitive information with care.
• Proactive: Anticipate needs, solve problems on your own, and take initiative.
• Client Focus: Support the business and team needs effectively.
• Flexibility: Adapt to changing priorities and time zones.

Method of Application

Interested and qualified candidates should apply through the company’s portal.