Personal Assistant To Chief Executive Officer Jobs

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  • Full Time
  • Pietermaritzburg, South Africa

Agribusiness Development Agency

Agribusiness Development Agency is committed to providing equal employment opportunities to all applicants and employees, without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, or disability. The agricultural sector presents unique challenges that require innovative solutions.

Never pay for any CBT, test, or assessment as part of any recruitment process. When in doubt, contact the agency directly.

Personal Assistant to Chief Executive Officer

  • Job Type: Contract
  • Qualification: Matric, National Certificate
  • Experience: Minimum 5 years
  • Location: KwaZulu-Natal
  • City: Pietermaritzburg
  • Job Field: Administration / Secretarial

Minimum Requirements

  • Must have completed Matric.
  • Secretarial Certificate or relevant National Diploma.
  • Minimum of 5 years relevant experience.
  • Knowledge of administrative and clerical procedures, including word processing, managing files and records, stenography, transcription, designing forms, and other office procedures and terminology.
  • Knowledge of the structure and content of the English language, including meaning, spelling of words, rules of composition, and grammar.
  • Knowledge of computer processors, electronic equipment, hardware, and software, including applications.
  • Knowledge of business and management principles, such as strategic planning, resource allocation, human resources, leadership techniques, production methods, and coordination of people and resources.
  • A valid driver’s license.

Key Responsibilities and Duties

  • Manage the diary of the Chief Executive Officer.
  • Provide administrative support to the Chief Executive Officer.
  • Perform general office duties, such as ordering supplies and maintaining records management systems.
  • Handle routine office correspondence.
  • Notify senior managers within the agency about meetings, news, and notices on time.
  • Manage telephone calls and attend to office visitors.
  • Ensure effective and efficient communication within the agency and with external stakeholders.
  • Arrange and organize meetings as directed by the Chief Executive Officer.
  • Screen messages and mail for the Chief Executive Officer.
  • Liaise with all Regional Offices and District Offices on behalf of the Chief Executive Officer.
  • Prepare agendas and make arrangements for committee and other meetings.
  • Take and type minutes and reports of all events.
  • Compile, transcribe, and distribute minutes of meetings.
  • Follow up on return dates for actions.
  • Make travel arrangements.
  • Prepare PowerPoint presentations.
  • Open, sort, and distribute incoming correspondence, including faxes and emails.
  • File and retrieve corporate documents, records, and reports.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives and committees.
  • Interpret and understand administrative and operating policies and procedures.
  • Perform ad hoc duties as required by the supervisor.

Closing Date: 20 November 2025

Method of Application

Interested and qualified candidates should apply through the Agribusiness Development Agency’s official channels.

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