Deputy Director: Admin Support & Coordination Jobs

Requirements

• National Senior Certificate plus a National Diploma (Level 6/7) or a Bachelor’s Degree (NQF Level 7) in Office Administration, Public Administration, or a related field, as recognized by SAQA.
• At least 3 years of experience at Assistant Director or Junior Management level in executive administrative support and coordination.
• Strong written and spoken English skills, plus knowledge of another official language.
• Understanding of strategic planning, coordination, and professional report writing.
• Familiarity with document formats, routes, and quality control in the department.
• Knowledge of the hierarchy and management structure of the Executive Authority’s office.
• Awareness of relevant policies, legislation, public service procedures, and departmental rules.
• Skills in organizing, facilitating, communicating, computer use, and technical writing.
• Ability to interact professionally with ministries, senior management, officials, and the public.
• Works well alone or in a team, with good interpersonal skills.
• Handles difficult people and resolves conflicts effectively.
• Responsible, loyal, objective, honest, and committed to confidentiality.
• Service-oriented, self-motivated, and able to supervise oneself.
• Valid driver’s license.

Duties

• Provide administrative support in the Executive Authority’s office.
• Handle administrative tasks to ensure the smooth operation of the MEC’s office.
• Manage physical and financial resources for the MEC’s office.
• Procure goods and services effectively for the MEC’s office.
• Compile complete office reports.
• Ensure the MEC’s office runs efficiently and functions well.
• Organize and facilitate sessions for portfolio questions.
• Provide registry support in the Executive Authority’s office.
• Offer registry counter services.
• Manage incoming and outgoing correspondence.
• Provide effective filing and record management.
• Safekeep documents for archiving and disposal.
• Develop and implement records management policies.
• Provide logistical support for meetings.
• Set standards for effective cost control.
• Generate quarterly cost control analyses and suggest adjustments to the Chief of Staff.
• Monitor travel arrangements and accommodation for the MEC’s office.
• Ensure daily delivery of newspapers.
• Manage strategic support.
• Contribute to strategic, business/operational, and procurement plans.
• Analyze, identify, and compile monthly and quarterly reports.
• Manage administrative support.
• Facilitate the Employee Performance Management and Development System (EPMDS) and support all staff.
• Handle human resources, including attendance registers and leave records.
• Monitor financial resources, such as budgets, cash flow projections, and in-year monitoring.
• Conduct performance development and training needs analysis for staff.

Deadline: 7th November, 2025

Method of Application

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