Personal Assistant To DDG: Human Settlements Planning Jobs

Requirements:

• Matric plus a Secretarial Diploma or equivalent at NQF Level 6, recognized by SAQA.
• At least 3-5 years of experience providing support to senior management in a project management setting is an advantage.
• Strong communication, time management, organizing, computer, and planning skills.

Duties:

• Provide secretarial support, including handling telephone calls and maintaining office equipment like fax machines and photocopiers.
• Manage appointments by recording engagements, deciding on meeting requests, and creating realistic schedules.
• Handle administration tasks, such as ensuring smooth flow of information and documents, and maintaining confidentiality of all records in line with laws and policies.
• Prepare reports by gathering inputs, compiling progress and monthly reports, and filing documents.
• Collect, analyze, and organize requested information, and clarify instructions on behalf of the senior manager.
• Coordinate travel arrangements and procure standard items like stationery and refreshments.
• Monitor the senior manager’s and unit’s activities, obtain necessary signatures on documents like procurement advice and salary reports.
• Support meetings by preparing documents, taking minutes, communicating decisions, and following up on actions; also handle logistical arrangements when needed.
• Assist with budget administration by collecting related documents, tracking expenditure, alerting on potential over- or under-spending, verifying reports, and preparing memos for fund transfers.

Deadline: 10th November 2025