Secretary (2 Posts) – Maluti TVET College

Department: Department of Higher Education and Training (Maluti TVET College)

Post 39/40: Secretary (2 Posts)

Salary: R228 321 per annum (Level 05)

Locations:

• Central Office (Directorate: Academic Services) – Reference No: MALUTITVET/AS014/2025
• Corporate Office (Directorate: Financial Management) – Reference No: MALUTITVET/FM-015/2025

Requirements:

To qualify for these positions, candidates must meet the following criteria:

• A National Senior Certificate, Grade 12, Standard 10, or NCV Level 4.
• An appropriate National Diploma or Degree in Secretarial Studies, Management Assistant, Office Management and Technology, or a related qualification.
• At least 3 months of experience in secretarial services.

Key Competencies and Attributes:

• Knowledge of relevant legislation, policies, procedures, and prescripts.
• Basic understanding of financial management.
• Skills in record management for documents.
• Strong communication skills to interact effectively with people from different levels and backgrounds.
• Excellent telephone etiquette.
• Computer literacy, including typing at a speed of 65 words per minute.
• Sound organizational abilities.
• Good interpersonal skills and high reliability.
• Basic written communication skills.
• Ability to handle situations with tact and discretion.
• Professional grooming and presentation.
• Commitment to maintaining confidentiality.

Duties:

The successful candidates will be responsible for providing comprehensive secretarial and receptionist support to the manager. Key responsibilities include:

• Managing the manager’s diary by recording appointments and events.
• Typing documents and correspondence for the manager.
• Offering clerical support, such as arranging meetings and events for the manager and unit staff.
• Processing travel and subsistence claims on behalf of the manager.
• Recording minutes during meetings attended by the manager, when required.
• Handling filing of documents for the manager and the unit as needed.
• Receiving, recording, and distributing all incoming and outgoing documents.
• Collecting relevant documents and information to help the manager prepare for meetings.

Enquiries: Contact Ms NJ Ntsela at telephone number (058) 303 1732 for more information.

Application Instructions:

Interested applicants must submit their applications using the prescribed Z83 form, which has been effective from 01 January 2021. You can obtain the Z83 form from any Public Service department, the Maluti TVET College Corporate Office, or download it from the official college website at www.malutitvet.co.za.

The Z83 form must be fully completed, signed, initialed, and dated. Ensure that all sections A, B, C, and D are filled out completely. For sections E, F, and G, due to limited space, you may refer to your CV or attachments. However, you must answer the question in Part F regarding conditions that could prevent re-appointment.

Do not submit copies of your qualifications or other documents with your initial application. Instead, provide only the completed Z83 form and a detailed curriculum vitae (CV). If you are shortlisted, you will need to bring certified copies of your qualifications and relevant documents to the interview, as instructed by HR.

Foreign qualifications must include a SAQA evaluation report. Immigrants are required to obtain work permits before starting the job. Each advertised post requires its own separate application.

Applications that do not follow these instructions, or those received after the closing date, will not be considered. Incomplete applications or missing requested documents will lead to disqualification.

Maluti TVET College is committed to equal opportunity and affirmative action employment practices. Preference will be given to Indian and Coloured candidates in line with the college’s equity targets. People with disabilities are strongly encouraged to apply. The college aims to promote equity in terms of race, gender, and disability through these appointments.

Important Notes:

• Please consider your application unsuccessful if you have not been contacted within 60 days of the closing date.
• Correspondence will only be sent to shortlisted candidates.
• Shortlisted candidates will undergo a skills, knowledge, or competence assessment to evaluate their fit for the role based on technical and general requirements.
• Suitable candidates will face personnel suitability checks, including criminal record, citizenship, credit record, qualification verification, and employment verification.
• Successful appointees may be required to work at other locations as reasonably needed by the department or college.
• The college reserves the right to withdraw any advertised post at any time.

Closing Date: 14 November 2025 at 13:00

We wish all applicants the best of luck with their applications.