Supply Chain Management Administrator x2 Jobs

Key Performance Areas:

• Receive requests for quotations from user departments.
• Send requests for quotations to prospective service providers.
• Source quotes from providers registered on the central database.
• Evaluate quotes based on threshold values, preferential point systems, and price.
• Issue purchase orders to selected service providers.
• Ensure all purchased materials are of good quality, fairly priced, and delivered on time.
• Update requests for quotations weekly.
• Make sure all procurement activities follow relevant laws, regulations, and guidelines.
• Handle travel requests from end-users.
• Send requests to the travel management company.
• Issue purchase orders to the travel company.
• Maintain proper filing and record-keeping for open and active purchase orders.
• Assist during audits by providing supply chain management documents.
• Create and maintain a manual and electronic filing system for supply chain management.
• Follow supply chain procedures for procuring products and services.
• Communicate with user departments about their needs and priorities.
• Handle administrative tasks, record-keeping, and meet reporting deadlines.
• Prepare payment requests and gather necessary documents for payments.
• Work with the Finance Department to ensure timely payments to suppliers.
• Track supplier performance and maintain a database of reliable suppliers for various goods and services.
• Perform other duties as assigned by the Supply Chain Management Manager.
• Advertise requests for quotations on e-tender.
• Prepare pre-qualification spreadsheets.
• Organize evaluations for requests for quotations.
• Prepare consolidated scorecards.
• Draft minutes and summary reports.
• Communicate with selected suppliers.
• Manage tenders and acquisitions.
• Oversee the full tender and quotation process in line with PFMA and supply chain policies.
• Compile tender and quotation documents.
• Advertise and close bids.
• Evaluate and adjudicate bids and quotations.
• Serve as secretariat for the Bid Evaluation Committee and Bid Adjudication Committee.
• Ensure compliance with supply chain management standards.

Reporting

Preferred Minimum Education and Experience:

• National Diploma or Degree in Public Procurement or Supply Chain Management.

Minimum Experience Required:

• 3 years in Supply Chain Management, Acquisitions Management, and Tenders Management.

Knowledge, Skills, and Critical Competencies

• Analytical skills, organizing and planning skills, communication (verbal and written).
• Numeric skills.
• Presentation skills.
• Interpersonal skills.
• Report writing skills.
• Time management.
• Computer literacy (MS Excel, Word, PowerPoint).
• Knowledge of PFMA, PPPFA, B-BBEE, and National Treasury regulations.