Personal Assistant (P9) (Office of the General Counsel) (Re-advert) Jobs

Personal Assistant to General Counsel (Office of the General Counsel)

Position Overview

The University of Johannesburg (UJ) seeks an exceptional Executive Personal Assistant to support the General Counsel. This role requires superior organizational skills and discretion in a fast-paced legal environment, comparable to supporting senior partners in top-tier law firms.

Key Information

• Employment Type: Full Time
• Required Qualification: National Certificate (NQF 6) in Office Administration/Legal Studies
• Experience Required: 5+ years as PA/Executive Assistant in legal environment
• Location: Johannesburg, Gauteng
• Department: Administration/Secretarial

Core Responsibilities

Executive Support & Office Management

• Manage General Counsel’s calendar and correspondence
• Coordinate domestic/international travel and meetings
• Prepare legal documents and presentations
• Handle confidential information securely

Stakeholder Coordination

• Liaise between university leadership and external partners
• Manage communication flow with legal teams

Administrative Excellence

• Maintain document management systems
• Process financial reports and procurement
• Organize department events and workshops

Essential Qualifications

• Diploma in Office Administration/Legal Studies (Paralegal qualification preferred)
• Advanced MS Office skills
• 60+ wpm typing speed with dictaphone experience

Key Competencies

• Superior time management under pressure
• Exceptional communication skills
• High ethical standards and emotional intelligence
• Technical proficiency in legal documentation

Application Process

Qualified candidates should submit applications through the University of Johannesburg careers portal. Only shortlisted applicants will be contacted.